WSOS remains fully operational and will send all scholarship disbursements as scheduled. Our scholarship funds are designed to be flexible and to provide our Scholars maximum possible financial benefit. That’s why they can be used to cover up to a student’s cost of attendance. Please take as much time as necessary to determine how to best use our funding to provide that benefit. Questions? You can always reach us at email@example.com.
WSOS supports Washington students on their path to high-demand trade, health care and STEM occupations.
WSOS offers two different scholarships for students on different academic pathways. The Baccalaureate Scholarship is designed to support students who intend to earn a bachelor’s degree. The Career and Technical Scholarship (CTS) is for students who intend to earn a certificate, apprenticeship or associate credential from a community or technical college.
This page contains complete instructions for awarding both scholarships. Any questions or recommendations? Please e-mail us at firstname.lastname@example.org.
Summary of Award Process
When institutions receive a disbursement from WSOS, they should complete the following process:
- Access the Disbursement Roster via the College Partner Portal.
- Check student eligibility.
- Adjust award amount based on enrollment.
- Apply award amount to student accounts.
- Export the Disbursement Roster from the Portal.
- Fill out the exported Disbursement Roster and return to WSOS.
- Issue refunds (if applicable).
More detailed instructions for each of these steps is provided below.
ACH or Paper Check
Most institutions have signed up to receive ACH transfers. ACH institutions receive payment immediately on the disbursement date. Paper checks are delayed by approximately one week. Institutions that want to sign up for ACH can set up their account by emailing 501 Commons.
All institutions can access student-specific disbursement information through the College Partner Portal. A separate roster will exist for CTS and the Baccalaureate Scholarship. Those with access to the Portal can log on anytime and view past and upcoming disbursements for the current academic year. Learn more about the School Portal in this help document. Institutions that need to update their School Portal login credential or having trouble logging in should email the WSOS Awards team.
WSOS will send major disbursements at the start of each term. The CTS and Baccalaureate scholarships will have different major disbursement dates.
Major Disbursement Dates
|Career and Technical Scholarship||Baccalaureate Scholarship||Graduate Scholarship|
|Fall||August 16, 2022||Fall Quarter & Fall Semester||August 2, 2022||Fall Quarter & Semester||August 2, 2022|
|Winter||December 20, 2022||Winter Quarter & Spring Semester||December 13, 2022||Winter & Spring Semester||December 13, 2022|
|Spring||March 21, 2023||Spring Quarter||March 7, 2023||Spring Quarter||March 7, 2023|
|Summer||June 13, 2023||No summer funds||N/A||Summer Semester||April 25, 2023|
|Summer Quarter||June 13, 2023|
In addition to these dates, other smaller disbursements are sent throughout the year to accommodate individual student circumstances.
When financial aid offices receive WSOS funds on behalf of a student, they should first confirm that the student is eligible to receive an award. Eligibility criteria for each scholarship are as follows:
|Criteria||Career & Technical Scholarship||Baccalaureate Scholarship||Further Information|
|Student is enrolled in at least 6 credits.||X||X||See “Partial Refund” for instructions on prorating award amounts.|
|Student is meeting Satisfactory Academic Progress (SAP) in accordance with institution policy.||X||X|
|Student is eligible for in-state tuition.||X||X|
|Student does not exceed Cost of Attendance (COA).||X||X||WSOS can only be used up to the COA. If a student is receiving additional aid, please calculate the amount of WSOS funding that student may be eligible to receive.|
When students meet the requirements above, their award amount is determined by their enrollment status (full-time, three-quarter-time, or part-time). When asking for partial or full refunds, student enrollment statuses are determined by the status of the student 10-days after the start of the term.
Full award. When students meet the requirements above and are enrolled full-time, they should receive the full award.
Partial award. Students who are enrolled less than full-time (11 or fewer credits) will receive a prorated amount shown in the table below:
|Student Enrollment||Enrolled Credits (10 days after start of term)||% of Funds Student is Eligible to Receive|
|Three-Quarter Time||9-11 credits||Eligible for 75% of the full-time amount|
|Half Time||6-8 credits||Eligible for 50% of the full-time amount|
|Less-than-Half Time||<6 credits||Not eligible|
If the student’s enrollment status drops below full-time or if the student withdraws completely in the first ten days following the start of term, the appropriate portion of the funds (if any) should be returned to 501 Commons. Changes in a student's enrollment status after the first ten days of term do not require a refund. Partial refunds may be rounded to the nearest dollar.
WSOS scholars are eligible to receive funding for up to 45 remedial credits. If a scholar exceeds 45 remedial credits, they are not eligible to receive funding for any additional remedial credits. When determining a scholar's enrollment, please deduct any remedial credits that exceed their 45 credit limit cap from their total enrollment for that term. Example: If a student is enrolled in 15 credits, and 5 of those are remedial credits that they are not eligible to receive funding for, that student should be considered to be ¾-time enrolled.
Additionally, WSOS funds can only be used up to the Cost of Attendance (COA). Any amount received that exceeds COA should be refunded to WSOS within ten days of the start of the term.
Refunds and Reporting
A full or partial refund should be processed when a student does not meet the eligibility requirements, is enrolled less than full-time or exceeds cost of attendance.
Full refund. A full refund should be issued for students who do not meet the eligibility criteria outlined above. Institutions should give a full refund for students who “no show” or are not enrolled within 10 days of the start of term.
Partial refund. A partial refund should be issued for students enrolled less than full-time or who exceed COA. See the “Partial award” section above to calculate the appropriate refund amount.
Sending Refunds and Program Reports to WSOS
If any refunds are identified, export the Disbursement Roster from the Portal using the view: CP – Disbursement Roster. Fill in all empty columns.
All checks should be payable to WSOS and mailed, along with the filled-in Disbursement Roster, to:
ATTN: 501 Commons
1200 12th Ave S Suite 1101
Seattle, WA 98144